Agree the essentials before shortlisting
Collect the group’s available dates, bed preferences and activity interests in one place. Identify any requirements that would rule a boat out, such as a particular boarding arrangement. Ask members to distinguish essential needs from nice-to-have features so the proposal does not become a list of incompatible requests.
Compare cost on the same basis
Ask whether the proposal is priced for the whole boat, per person or per cabin, and which services are outside that amount. Do not assume that dividing a charter rate by a maximum guest figure produces the actual cost for your party. The real guest list, cabin use and agreed scope belong in the comparison.
Make decisions and changes traceable
Choose a group coordinator for the booking conversation and agree how the group approves changes. Keep the itinerary, payment terms and cancellation conditions available to everyone who needs them. If guests want different activities, ask which can be offered in parallel and which require a common daily schedule.
| Step | Decision |
|---|---|
| 1 · Collect requirements | Dates, guest list, beds and essential access needs |
| 2 · Select the format | Private boat, whole-vessel charter or shared departure |
| 3 · Compare complete scope | Actual group cost, inclusions and exclusions |
| 4 · Confirm together | One coordinator and a clear approval process |
Your planning checklist
- Gather dates and cabin preferences once.
- Appoint a booking coordinator.
- Compare complete proposals for the actual group.
- Agree how changes and payments are approved.
Good questions, clear answers.
Can some guests dive while others explore islands?
Ask for the proposed daily arrangement. Parallel activities depend on the boat, guides, tenders and route.
Is a private boat better for every group?
Not automatically. Compare privacy and flexibility with the dates, cabin needs and terms of a suitable shared departure.
Planning references & context
Destination and product context checked against the following public sources. Current vessel, access and booking details must be confirmed for your trip.